Terms & Conditions

Terms & Conditions


Privacy Policy and Cookies

See our privacy policy here: click here



NRVC Copyright/Permission Request

All NRVC vocation materials are copyrighted by the National Religious Vocation Conference and are protected by United States Copyright Laws.  The copyright owner is the only one who is authorized to reproduce the material.  If another party wants to reproduce the materials in some manner, permission must be obtained from the copyright owner.

 

NRVC materials may not be reproduced or transmitted in any form by any means, electronic or mechanical, including photocopying, recording, or by any information storage and retrieval system, without permission in writing from NRVC. When exceptions are made, they are so noted on the materials.

 

To request permission to reproduce NRVC materials, please put your request in writing and mail to NRVC permissions, 5416 S. Cornell Ave., Chicago, IL 60615-5664 or email nrvc@nrvc.net.  In your written request clearly state:

  • Your name, title, organization, and contact information.
  • What specifically are you requesting to reproduce? State title of resource, author, reference page numbers, and other pertinent information.
  • Where do you wish to use the materials (e.g. website, discernment retreat, community meeting, part of a new resource, etc.)?  Note website address, name of retreat, congregation/organization, etc.
  • The timeline for this request (e.g. for a specific day of reflection, classroom visit, or Vocation Awareness Week.)

 

NRVC expects that the person or organization requesting permission has purchased the resource from NRVC or is in some other way appropriately acquired the content.

 

All requests made will be reviewed in a timely fashion by NRVC staff, and you will be informed of the approval or denial of your request. If permission is approved, a formal Copyright Use Agreement will be drafted that will contain pertinent information and the appropriate citations necessary for notation.  NRVC will also determine if there are any costs related to the request.  Once the Copyright Use Agreement form is signed and returned to NRVC, your request will then be considered formally approved.



Terms of NRVC membership and events

Membership terms

Applying for Membership

Membership is open to vocation ministers appointed by their religious institute or diocese as well as organizations and others  who support vocation ministry.

Membership is open only to canonically recognized Catholic institutions and organizations. 

The NRVC retains the right to refuse membership but will offer the opportunity to appeal the decision. 

When requesting membership and submitting payment, you are confirming that you are providing us with consent to contact you and securely store your personal information (link to privacy statement).

Payment is confirmation of acceptance of membership terms and policies, including privacy statement, cookies policy, and copyright permission.

Membership Payment/Dues

All memberships are annual beginning January 1 and terminating December 31, regardless of when the membership is paid.  Membership (and access to member’s only portion of website and HORIZON journal)  is activated within 24 hours of payment and is contingent upon acceptance of privacy policy. Membership is not pro-rated. 

When membership is due to expire, you will receive notification via email and the USPS delivery system. If renewal is not made by the end of the calendar year, December 31, benefits will be suspended until membership is renewed. 

The Misericordia Fund is available to assist those who require financial assistance. All National Fund for Catholic Religious Vocations (NFCRV) applications must have the NRVC annual membership dues paid in full by December 31 of the year prior to when the application is submitted. 

Membership Benefits

Members receive those benefits as outlined here. 

Members are responsible for maintaining accurate and up-to-date contact information, such as mailing address, phone number, email address, and other details of their account profile to ensure access to and delivery of benefits. The NRVC is not responsible for delivery issues with U.S. or foreign postal services or a member’s internal internet protocols, which may block email broadcasts.  However, the NRVC will work with members and third parties to resolve such issues to the extent it can.

Members who do not wish to receive email broadcasts, such as the monthly Focus on Vocation Ministry newsletter or the mid-month NRVC update, can unsubscribe from the list at any time by clicking opt-out or unsubscribe at the bottom of any of the broadcast email. At any time you may email compliance@nrvc.net informing us of your wish to be removed from particular email or mailing list. You will be informed of any loss of benefits that may incur.

All NRVC members are part of the NRVC membership directory, which appears in the Members Only, log-in protected section of nrvc.net, to facilitate contact and networking among members.  This online directory is available only to members and is not sold, rented, shared, or made available to the general public. You may request that your name not appear in the online directory by emailing compliance@nrvc.net.

Miscellaneous

Membership can be transferred mid-year to accommodate vocation ministry changes made within a religious institute / organization.  Changes must be made by the person who is responsible for the membership and can be made by emailing NRVC Database Manager, Marge Argyelan at  margyelan@nrvc.net. Memberships may not be shared. If multiple access to benefits is required, members may purchase a 5-user membership license. Institutes requiring additional members beyond the five person license may add additional members onto the license for an additional fee.

Membership refunds are not standard policy as membership accrue immediately. However, requests for refunds will be considered on a case by case basis. 

 

Workshop/Event Terms

Workshop Registration

Workshops/Events are open to all NRVC members at a discounted rate. Non-NRVC members  are responsible for the full rate.  Only NRVC members may apply for financial assistance from the Misericordia Fund.

Participation in workshops may be limited. Registrations are booked on a first come first served basis.  An individual is not registered for a workshop until a completed registration and payment has been received.  NRVC reserves the right to refuse registration to non-members who are not members of canonically recognized institutes. 

By registering for an event, the person registering for this NRVC event consents to (a) record their image (by digital, film and/or video), and (b) reproduce their verbal and written comments provided in response to or in connection with any evaluation, survey or interview, for current and/or future use in any form of media, in promotional materials, whether the use of such materials is for public relations, recruitment, development, or any other legitimate purpose of the above-named organization. If they do not wish to be photographed at this event, they must notify the photographer AND remove themself from photos being taken. The NRVC has no control over the use of photographs or video taken by other participants or the media that may be covering the event. Further, the person registering voluntarily assumes all risks and dangers incidental to NRVC related events and activities, whether occurring prior to, during, or after the same, and agree that the National Religious Vocation Conference, and/or any of their agents, staff, or volunteers are not responsible or liable for injuries or damage suffered by the individual resulting from such activities

In registering for an event, the registree voluntarily assumes all risks and dangers incidental to NRVC related events and activities, whether occurring prior to, during, or after the same, and agree that the National Religious Vocation Conference, and/or any of their agents, staff, or volunteers are not responsible or liable for injuries or damage suffered by the individual resulting from such activities.             

Late Registrations

Individuals who register late (as advertised for a particular event)  will be charged a late fee of $100.

Cancellation Policy

Cancellations received prior to the advertised date set for an event will be refunded in full minus a $100 transaction fee. Cancellations after the cancelation date posted for that event will not be refunded. 

Accommodations/Travel

Travel and accommodations is in addition to the registration fee.

NRVC may suggest accommodations for registrants but use of these accommodations is not required.  NRVC is not liable for any damages which may occur while staying at these accommodations. Registrants would need to pursue any damages for any type loss from these institutions directly.  

NRVC is not responsible for registrants’ travel arrangements to and from events.  In addition, should there be a delay in a registrants’ travel, the workshop will not be delayed until their arrival

Changes to events/workshops

NRVC reserves the right to make changes to an event, program or workshop.  NRVC  further reserves the right to provide substitute speakers for workshops.  Participants will be notified of changes as soon as possible. 

In the case of non-culpable shortcomings (force majeure) and a workshop must be cancelled, NRVC will not be obliged to reimburse registrants expenses including registration fees. 

Copyright

Unless otherwise stated, all materials used at the training (including course notes, slides, case studies) are the property of NRVC and may not be reproduced in any medium without the permission of NRVC.  Materials are for the use of the participant in their vocation ministry and may not be used for any other commercial purpose. Read full terms here.

Privacy and Data Protection

NRVC will communicate with you using the contact details provided on the registration form for the purposes of the training and will pass on your contact details to the training instructors.  If you do not wish to be contacted  by NRVC for any other trainings or please contact compliance@nrvc.net   

In completing the registration and submitting payment you are agreeing to these terms. The person who completes the registration for additional individuals binds all registrants to the terms. 

 

Updated July 10, 2018



Privacy Statement and Cookies Policy_old

privacy policy graphic

 

National Religious Vocation Conference
Privacy Statement and Cookies Policy

 

NRVC is committed to protecting your privacy. The Privacy Statement and Cookies Policy outlined below provides you with information concerning our practices and procedures related to how we collect data and manage and protect your personal information.

Contact

If you have any questions or concerns regarding our Privacy Statement or Cookies Policy or they way we process your personal information, please contact:

The National Religious Vocation Conference
5416 South Cornell Avenue
Chicago, IL  60615-5664
Email: compliance@nrvc.net
Telephone:  773-595-4034

 

How do we collect personal information?

We collect information directly from you. Personal information is collected using various means and methods. You will be asked to provide information when donating, becoming a member, purchasing resources, signing up for a workshop, and/or requesting information or updates through our website, e-mail, direct mail, or telephone communications. We do not collect any personal information about you via our website unless you specifically choose to provide the information. 

We may supplement the information you provide us with data that is available to the public. Additional data may be gathered so that we can better understand your needs and serve you better. For example we gather additional data on members, such as their religious institute’s social media contacts and main (governance) address, and special feast days.    

We use authentication cookies for the purpose of maintaining continuity during a user session and are used only for the duration of the session.  No personal data is being gathered nor will these authentication cookies track any other Internet activity.  

 

What information do we collect?

Personal information collected may include, but is not limited to, your name, postal address, zip code, email address, telephone number, credit card number, and expiration date. We ask for information that is related specifically to your needs as a donor, member, subscriber, site visitor, or buyer of resources.   

 

If you use a credit card to sign up for membership or subscriptions, purchase resources, or donate to NRVC, credit card details are processed securely, using SSL standard encryption to our payment processing partners as part of the payment process.  We follow all payment card industry security standards and do not store any details on our website or databases.  

 
In some cases we request and collect additional sensitive or personal data but only if there is a clear reason for doing so, such as if the information is needed to ensure that we provide appropriate facilities or support to enable you to participate in one of our events. NRVC retains no permanent record of this sensitive and personal data.

 

How do we use your information?

We use the information you provide in a number of ways including:

  • Provide you with information, products, or services which you have requested from us as well as those we may feel may be of interest to you as it relates to vocation ministry.
  • Provide you with information about the work being done in the field of vocation ministry.
  • Process donations and fees.
  • For administrative purposes, such as contacting you in regard to an upcoming event, respond to a query, or notify you of NRVC policy or administrative changes.
  • To invite you to participate in surveys or research.
  • To analyze and improve the content and operation of our website and organization.

Like most websites, NRVC uses Google Analytics (GA) to track user interaction.  We use this data to gather data which will help us improve user experience and our website.  Google Analytics does not grant us access to any information which personally identifies you.

 

Am I required to provide certain information?

The information we request of members/subscribers is for the purpose of providing the best benefits and services possible.

Members/Subscribers:  Failure to provide an email address or postal address simply means that some benefits may not be realized. We respect your right not to provide certain information.

Donors:  Donors have the right to make donations anonymously. Failure to provide a postal or email address merely means we cannot thank you or keep you aware of our ongoing work.

 

Do we share your information?

The National Religious Vocation Conference does not sell information on its donors or members.  Additionally, NRVC does not collect any personal information of those visiting the NRVC website which is then sold.

We disclose information only as agreed upon. For example general member contact information is disclosed to other members on the password protected portion of the website. Members also have the choice to opt out of having their information shared with member-area coordinators or collaborators.  

We do contract with other companies to provide services on our behalf, such as publishing, printing, and mailing VISION Vocation Guide and HORIZON journal, VocationNetwork.org, and NRVC.net. We use third-party platforms for our email broadcasts and event registration. We will only provide those companies the information they need to deliver the required/contracted services and these companies are prohibited from using that information for any other purpose. In addition, we select providers who value your privacy and adhere to the strictest standards in terms of data protection. If you have any questions regarding any of these companies please contact: Compliance Officer at compliance@nrvc.net.

 

How can I change my information or sharing preferences?

We will do our best to maintain accurate and up-to-date information and take all reasonable steps to correct or erase inaccurate information.  

Your information can be retrieved, changed, or purged at any time by contacting us at:

NRVC
5416 South Cornell Avenue
Chicago, IL  60615-5664
Phone: 773-595-4034
Email: compliance@nrvc.net

Active members or subscribers may update personal information on the website via their My Account page. You may request that we do not contact you, which we will honor to the extent we can in accordance with the terms of our commitment to you (e.g., to provide specific goods and services).

 

How long do you retain my information?

We store your information as long as needed to provide the services requested.  We retain membership, subscription, and buyer history for ease in the renewal and reorder process.

At any point any person or institute in our database may request that their name be removed from our database or marked as do not solicit by calling  773-595-4034 or email compliance@nrvc.net.

 

How does NRVC protect my information?

While no website can guarantee security, we maintain appropriate physical, electronic, and procedural safeguards to protect your information collected via the website. Our databases are secure sites and are protected by various physical, technical, and procedural measures. We restrict access to your information by unauthorized persons. If you would like more information regarding the protocols used please contact: compliance@nrvc.net.

NRVC provide links to other websites and webpages for your convenience. As much as we will ensure that the links lead to legitimate and secure sites, we cannot be responsible for their security practices.  We encourage members to look for websites that have privacy policies, provide notice of cookies being used, and websites whose url addresses contain an s in the https portion of the address.

 

How does NRVC protect my credit card information?

NRVC does not store any credit card information either in electronic or paper form.  NRVC retains a third-party service, Authorize.net, which is a reputable service that meets both payment card industry security standards and the EU General Data Protection Requirements. Furthermore, NRVC employs Trustwave to monitor the website and transactions for any signs of fraud.

 

What are my emailing options?

NRVC uses a broadcast email service to keep in contact with its members and donors. An individual may unsubscribe from emails at any time by selecting the opt-out option at the bottom of the email or by contacting our office at 773-595-4034. Once an individual opts out, the email address is marked do not contact in our database and cannot be reentered into the broadcast email system without the user’s direct authorization to the broadcast emailer.   

Our email broadcast system employs analytics so that we can track what articles our readers find most interesting or helpful. We also collect data to determine if the broadcasts are being received or opened so that we can better assess if email broadcasts are being blocked. The data collected is directly related to our ability to improve our services to you. 

 

Your rights

  • You always have the right to make a complaint or raise a concern as to how we process your data. 
  • You have the right to request information on our process for collecting and storing data.
  • You have the right to receive a copy of the personal information relating to you that we keep on file. 
  • You have the right “to be forgotten” and have your data erased from our database.
  • You will be notified of any breach to your data within 72 hours. 

 

Changes to our privacy policy

Our privacy policy may change from time to time and changes will be posted on this page. The most recent version of the policy is reflected by the version date located at the bottom of this policy. 

If you have any questions about this policy or would like to learn more about how we protect privacy please contact us at compliance@nrvc.net.

 

Thank you for your trust in NRVC

Your privacy is very important to us, and we want to make sure your experience with us is a positive one. We want to keep you informed about our vital work and the interests we share, but we don't want to do that at the expense of your privacy or trust in us. If you have any concerns, please call 773-595-4034 or email our compliance officer at compliance@nrvc.net.

 


Cookies policy

Our server tracks anonymous information, such as IP addresses, from our website visitors. In addition, we use services hosted by third parties, such as Google Analytics, to provide you with a better experience, diagnose technical problems, analyze trends, and improve our website. These tools collect information anonymously using first-party cookies, tracking visitor browsing actions and patterns, and reporting website trends without identifying individual visitors. This information is used for internal processes to measure web traffic and to improve the content of our web pages. No personally identifiable information is collected or used in this process.

Cookies contain information that is transferred to your computer’s hard drive. These cookies are used to store information, such as the time that the visit occurred, whether the visitor has been to the site before, and what site referred the visitor to the webpage.

You can opt out of Google Analytics without affecting how you visit our site. For more information about Google Analytics or to opt out of Google Analytics, please go to Google’s opt-out information page.

In addition, we may use third-party vendor remarketing tracking cookies, including the Google Adwords tracking cookie, to advertise on third-party websites. Consequently, after leaving our website you may see NRVC or VISION advertisements on other websites, such as the Google search results page or websites using the Google Display Network. As always we respect your privacy and are not collecting any identifiable information through the use of Google’s or any other third-party remarketing system. Any data collected will be used in accordance with our own privacy policy and Google’s privacy policy.

May 18, 2018



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